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Tips for Conducting the Most Effective Virtual B2B Meetings.

What was available as a temporary mode of working in a handful of industries (namely the software Industry), is the fastest developing corporate trend the world is witnessing presently. Yes, we are talking about Remote Work Culture. Powered by technology, the trend has dissolved boundaries and provided newer opportunities for businesses to grow immensely. 

Companies are functioning remotely on a large scale, both internally- within the organisation and externally -with clients. Remote B2B meetings are becoming the most preferred & economic way to gain business. Whether happening on a physical or a virtual platform, the objectives & mannerisms of B2B meetings are almost the same. The delegates are expected to put forth their best professional side, display their abilities, present a good brand image of the organisation and fetch new businesses.

 When you are interacting on a virtual platform with your clients, financers or sponsors on behalf of your organisation, your virtual platform and the surrounding environment play a crucial part in conveying the brand image. Then how should you have a virtual meeting that proves t be effective for every involved individual?

  1. Select a good virtual platform

There are so many meeting applications available in the market today. The apps like Zoom, Webex, Google Meet, and Microsoft Teams can be used for small-level B2B meetings. Sticking to one app may not be a good idea. Also the video & sound quality, data sharing and other associated features of different apps may be different. Keep exploring and use the latest and most efficient options. However, if you are an ambitious organisation with long-term goals and large-scale B2B meetings on a daily basis, then there is nothing like having your own customised virtual buyer seller meeting platform.

  1. Create a dedicated office space

Your clients look for dedication and professionalism whether you are working from the office or remotely. Create a dedicated office space where ever you are working from. It should be a quiet & distraction-free place with a neutral background.

  1. Ensure a strong network strength

Virtual meetings allow great ease & flexibility to you and your clients. But there are a few requirements and a strong network is one of them. Repeated apologies in a professional meeting will fetch you only disappointment, not good business. Hence, ensure that your place of work has strong wifi coverage.

  1. Follow proper mannerism

When talking to your clients on a virtual platform, always keep the camera on. Communication without eye contact is not complete. Dress up well and always look into the camera, not the screen. Set your camera at eye level and fix your application window near the camera.

  1. Avoid Multitasking

While on the one hand virtual platforms allow you ease and flexibility, they leave you more susceptible to distractions. It is your choice to use it for your benefit without diluting the quality of your work. Multitasking should be avoided at any cost while attending any online meeting, especially the B2B meetings.

  1. Use laptops, not phones

Always use laptops or desktops for your B2B meetings instead of smartphones & tabs. Yes, smarts phones & tabs are more portable but they are not compatible with all data types that your client may ask for. And excusing the meeting in between and logging back again on a different device shows casual behaviour.

  1. Use headsets & microphone

Better communication always ensure a healthy conversation. Just as it is much better to attend a meeting on a laptop instead of a phone, it is always better to use a headset and microphone than go without them.

  1. Keep your technical stuff ready

While you have ensured your workplace, hardware & software are in proper shape you must never neglect the technical part of the meeting. Other things just facilitate your meeting, it is your capability & calibre that count the most in the end. Prepare yourself well and keep all the technical stuff ready beforehand.

As virtual/ hybrid service providers, we at ibentos thought that sharing these tips will be helpful to our clients to run their meetings perfectly and increase their productivity. however, if you present yourself professionally to your clients, our virtual /hybrid platform can provide you with the best medium.

We customise meeting & conferencing platforms in the best possible ways while retaining essential features like high engrossment, easy operation & navigation, adjustability to user frequency, AI-enabled tools, performance measurement & analytics and more. Want to know what more we have in store for you? Visit us at https://ibentos.com/virtual-conference-platform/.

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Location: India

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